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Recording RBSA in the General Ledger

The recording of revenues and expenses from fee-for-service transactions will depend on the speedtype/fund of the selling department, in accordance with the table below:Ìý

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If aÌýsale is occurring in a fund not listed above, contact your area accountant.Ìý

Internal expenses should be recorded in the buying department's FOPPS in an ID expense account code, except for sales from Internal Service Centers (Fund 28 or 20 with and EPC 2100) and Auxiliary Enterprises (Fund 20 with EPC 2000). For Internal Service Center and Auxiliary Enterprise internal sales, the purchasing FOPPS will record expense in an expense account as if the purchase had been made from an outside vendor.Ìý

Each of the account code ranges above include individual account codes to be used for specific purposes. A full listing of account codes can be foundÌýon the . Please note that there are specific revenue account codes for charges to contracts and grants, including a new account code in the ID revenue account code range.Ìý

Bookkeeping Alternatives if No Exchange Occurs

It may occasionally be necessary to move funds from one place to another without an exchange being involved. Because the ISC and ID revenue account codes are intended for use in recording revenues from true sales (exchange transactions), they should not be used unless a legitimate exchange is taking place. Any exceptions must be approved by Point Control. Examples of entries where there is no direct exchange include cost allocations, revenue sharing, or departmental subsidies. There are options available for recording these entries without using the internal revenue account codes:

• Cash Transfer Journal Entry (CTJE): a cash transfer entry can be made to move funding between units and between funds.
• Budget Journal Entry (BJE): if the funding needs to be moved within Fund 10, a BJE can be used. Cash transfers should not be used for transactions between Fund 10 FOPPS.
• Journal Entry (JE): can be used to move revenues and expenses between speedtypes.
• Recharge account codes (96XXXX): These account codes are typically used for journal entries resulting from cost allocations within a unit, such as overhead allocations.

The table below illustrates examples of transactions which are not considered exchange and therefore should be done via one of the entries listed above.Ìý

For questions about whether a transaction qualifies as exchange, or about which is the best method for moving funding, contactÌýrates@colorado.edu.