Policy Resources
Downloadable Policy and Procedure Writing Tools
All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy.Ìý
The ÃÛÌÒ´«Ã½Æƽâ°æÏÂÔØ Policy Impact Statement sets the foundation for policy development by detailing the background, purpose and potential impacts of a policy. This is a required companion document that follows a policy throughout the development lifecycle from proposal to publication.
All new and revised university policies must be developed using the ÃÛÌÒ´«Ã½Æƽâ°æÏÂÔØ Policy Template.
All new and revised university procedures must be developed using the ÃÛÌÒ´«Ã½Æƽâ°æÏÂÔØ Procedure Template.
Policy Timeline
All university policies undergo a robust development, revision and feedback process. The Policy Creation and Revision Process Map outlines the step-by-step approach used by the Office of Compliance, Ethics and Policy. The policy writing and revising process generally takes 16-24 weeks unless an accelerated timeline is required.Ìý
Policy Creation and Revision Process Map
- Kick-off meeting with Office of Compliance, Ethics and Policy (OCEP) to determine purpose, scope and implementation of individual policy or policy review.
- Assign project roles (Policy Drafters, Constituents, and legal counsel).
- Establish workflow and timeline.
- Policy Owner or Policy Drafter completes Impact statement.
- Impact statement review by OCEP and Executive Leadership team designees.
- Policy Owner or Policy Drafter creates first policy draft.
- OCEP socializes policy draft with Executive Leadership team designees.
- Legal consultation begins depending on business need.
- Policy Owner emails policy draft to constituents for feedback.
- Second policy draft incorporating constituent feedback.
- OCEP provides feedback on second policy draft.
- OCEP emails second policy draft to University Counsel for legal review.
- Third policy draft incorporating legal feedback.
- OCEP & Policy Owner meet to discuss communication and implementation plan.
- OCEP emails third policy draft to University Executive Leadership Team and Shared Governance.
- Fourth policy draft incorporating leadership feedback.
- OCEP & Policy Owner meet to finalize policy for submission to executive leadership.
- OCEP & Policy Owner make final edits to policy as needed.
- OCEP submits final policy to the Chancellor, Executive Vice Chancellor and Chief Operating Officer, and Executive Vice Chancellor for Academic Affairs for review and approval.
- If additional edits are needed before approval, OCEP & Policy Owner will collaborate to make changes and resubmit for approval.
- New policy becomes effective on the first day of the following month.
- Policy published on website.
- Campus & Unit communications.
- Policy enters 5-year review cycle.
- Monitor compliance efforts for the policy.