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Meeting Minutes 09/19/22

  1. Call to Order   

 

Present: Teagan, Taylor, August, Lucie, Allie, Sydney, Apoorva, Cole, Alexis, Aneesh

Absent: Hector (late, excused), Ornella (Left unexcused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Second Funding Cycle 

      1. 7:15 PM - Latinx Law Student Association “Dia De Los Muertos Celebration,” November 1st (6:00 PM-8:00 PM) & November 2nd (9:00 AM-12:00 PM)

        1. Liaisons

          1. Ornella 

          2. Apoorva 

        3. Reminder of our Mission Statement:

          1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences.

        4. Notes

          1. Still have not received quotes from catering and flowers as of 09/19/22

            1. Ashley has checked in with them, they have not given her a response 

          2. Second year doing this event

            1. Not a lot of multicultural events that take place in the law school

          3. Event:

            1. Will be a two day event as that is what is common for latin communities in the US

              1. First day is for honoring the adults that have passed

                1. Community access to the ofrenda

                  1. People can build their own items to add to the communal ofrenda

              2. Second day for honoring children that have passed

              3. Food and drinks catered from local restaurants

                1. First day is more adult themed

                  1. Includes adult beverages

                2. Second day is targeted to all ages

              4. Will have a nine-person mariachi band

              5. Event has two main goals

                1. Give the latin community a chance to come together and bond over mutual loss

                2. Give non-community members an insight into what the tradition is like and help learn about the significance of the event

        5. Questions 

          1. When exactly is your event? On the budget request it says that it is from 6:00 p.m. on November 1st to 12:00 p.m. on November 2nd. 

            1. On November 1st, honoring adults 

              1. 6-8pm

            2. On November 2nd, honoring children 

              1. 9am-12pm

          2. Make sure that you provide CEB with full quotes for things you’d like us to fund - because we can’t fund general estimates without a quote from the merchant/seller.

            1. These can be increased/slightly adjusted later on.

          3. Where did the 120 projected attendance come from?

            1. RSVP list from last year

        6. Discussion 

          1. No event conflict with the MECHA y UMAS event

          2. Very impressive that they had 150 people show up for their event last year

          3. Being law students makes them punctual lol

        7. Motion to approve the Latinx Law Student Association’s event, “Dia De Los Muertos Celebration” for mission statement alignment.

          1. For - Abstain - Against

          2. 8 - 0 - 0

          3. Motion passes

          4. Apoorva Kanekal Ornella Musinguzi send the liaison email within 48 hours. 

      2. Nepalese Student Association “NSA Talent Show,” November 19th 5:30-8:00 PM 

        2. Notes

          1. Decorations/Event Supplies - $1,150.00 - $1,087.00

            1. - $65 - actually cost $68 on the website - $68 - $68

            2. - $13 - $13* 

            3. - $28 -$28

            4. s - $49 - $0

            5. - $14 - $0

            6. Costumes - $978 - $978.00

              1. - $360 - $

              2. - $296 - $

              3.   - $322 - $ 

          2. Advertising - $114.00 - $114.00

            1. Flyer - $60

            2. Poster - $10

            3. Banner - $20

            4. - $24 - $24

          3. Equipment and Labor - $1,129.50 - $1,129.50

          4. Catering - $735.85 - $735.85

            1. Fruit Platter 

            2. Hot Chai 

          5. Venue - $634.09 - $634.09

        3. Total - $3,769.44 - $3,700.44

        4. Discussion

          1.  

        5. Budgetary Questions/Comments

          1. Please place your orders as soon as possible (especially for items shipping internationally). 

          2. Consider buying a candy mix that also includes White Rabbit

          3. Don’t lose supplies that you can reuse (flags etc.)

        6. Motion to approve NSA’s event “NSA Talent Show” for $3,700.44.

          1. 6 - 1 - 0

          2. Motion passes

      3. UMAS y MECHA “Dia de los Muertos,” November 2nd 6:00-8:00 PM

        2. Notes 

          1. Decorations - $333.16 - $259.44

            1. Things we won’t fund 

              1. Papel Picado (2nd banner) - 35.98

              2. Boxes - 18.99

              3. Extra Table Covers - 18.75

          2. Table Candy/Skulls - $573.06 - $573.06

          3. Room Rental - $480.00 - $480.00

          4. Mariachis - $461.55 - $461.55

          5. Advertising - $500.00 - $500.00

        3. Total - $2,334.66 - $2,274.05

        4. Discussion

          1.  

        5. Budgetary Questions/Comments

          1.  

        6. Motion to approve UMAS y MECHAS “Dia de los Muertos” for $2,274.15.

          1. 7 - 0 - 0

          2. Motion passes

      4. Indian Student Association “Diwali,” November 19th 5:00-10:00 PM

        2. Notes

          1. Food - $4,200.00 - $2,520.00

          2. Sound and lighting - $6,385.00 - $6,385.00

            1. Rockfan rentals

          3. *Decorations - $218.96 - $93.96 - $218.96

            1. Dias/Divas - 44.97

            2. *Fairy lights - 23.99

            3. *Rangoli - 25

          4. Advertising - $397.00 - $397.00

            1. UMR + Rec - 317

            2. CSI printing - 80

          5. Event Space - $950.02 - $950.02

            1. Quote from the REC 

        3. Total - $11,903.71 - $10,345.98

        4. Discussion

          1.  

        5. Budgetary Questions/Comments

          1. Reduced food budget to follow the decrease from 500 -300 plates

          2. Decorations budget is for 3 dias, 1 rangoli, 1 light. If you need more then request and we can approve more.

        6. Motion to approve ISA’s event “Diwali” for $10,345.98.

          1. 7 - 0 - 0

    2. Applications 

      1.  

        1. 9 in favor of interview

        1. 9 in favor of interview

        1. 9 in favor of interview

        1. 9 in favor of interview

      5.  

        1. 7 in favor of interview (2 abstain)

        1. 0 in favor, 1 abstain, 8 in negation of granting an interview. Rationale: Application was turned in after the deadline and was not submitted through the required channels.

        2. August Pomrenke send Teagan TEBO4403 the contact details

      7. Make sure that when we send out emails to schedule the interviews that you tell them to go to UMC 245 since our meeting has been moved for next week Taylor McCormick

  2. Old Business

    1. First Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.

        1. Taylor & Apoorva

        2. Updates:

          1. Meeting Went Well! 

          2. Communication error was caused by the advisor of homecoming and the MGC advisor 

          3. Only thing that is changing is the competition aspect of a yard show 

            1. Felt it would be disrespectful 

            2. Actual Yardshow next year, Feb 11th

          4. Still good to fund 

    2. RM Event 

      1.  

      2. Pls listen to Cole and I talk for like three seconds 

        1. Give us feedback  

      3. Puerto Rico Hurricane Discussion 

        1. A moment of silence perhaps? - Taylor 

        2. Find a good fundraiser to promote? - August (Taylor’s idea is also good)

        3. Resource:

        4.  

  3. Officer Reports

    1. Advisor(s)

      1. Next week's meeting in Room 245!

      2. COVID tests - take tomorrow morning and take a pic to send to Teagan or I!

    2. Leg Council

      1. New CoS who is the main point of contact for all things leg council.

    3. CUSG Liaison 

      1. Good luck tomorrow! 

      2. Sustainability chair transparency 

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. No updates :)

    6. Marketing Coordinator

      1. Finished pre–event slides

      2. I super duper promise tote bags are on their way, but the delays be kinda no bueno

      3. I promise retreat location will be announced soon lol

      4. Thank you for all of your work on recruitment!

    7. Speakers Coordinator

      1. Green room items have been purchased!! 

    8. Student Outreach Coordinator

      1. Will work with Allie after RM event to look at grad student position 

    9. Assistant Speakers Coordinator

      1. Let’s review the on our own before tomorrow night!

      2. The , just in case I am unable to make it tomorrow night

      3. A lady came to speak with Taylor, Allie, and I at the UMC table, thought I might document her here to keep her in mind: Polly McLean

    10. Webmaster

      1. No updates

    11. Social Media Coordinator 

      1. No updates

    12. Secretary/Historian

      1. No Updates for today :) stay tuned for attendance policy updates next week >:)

    13. Chair

      1. Aneesh, what’s your availability for a 1-1 this week?

        1. Wednesday after 5:40

        2. Thursday after 4:00 (i do have another midterm at like 7 tho)

        3. Friday after 4:30

      2. Taylor and Cole, did you find a time to practice questions?

        1. Yes! We practiced today at 1pm in the CEB office 

  4. Adjourn

    1. 9:52 pm

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