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Meeting Minutes 2/14/22

  1. Call to Order   

 

  1. Roll Call

    1. Present: Teagan, Bailey, Allie, Taylor, Josh, Inji, Shubham, Anuja, Jemil, Aneesh, Maya, Cole  

    2. Tardy: 

    3. Absent: Tania

    4. Excused: 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business 

    1. 7:30 PM - NSA Appeal, “Nepal Night: Expedition to the Himalayas”

      2. Requested Budget: $23,790.55

      3. Allocated Budget: $18,668.08

      4. Breakdown

        1. Advertising - $450.00 - $450.00

        2. Accommodations - $2,278.50 - $0.00

          1. Hotel - $1,481.50

          2. Flights - $797.00 

        3. Costumes - $859.76 - $859.76

        4. Decorations - $917.97 - $0.00

        5. Food - $7,250.00 - $3,842.50

        6. Space Rental - $534.32 - $534.32

        7. Program Council - $4,500.00 - $4,500.00

        8. Singer - $7,000.00 - $7,000.00

          1. Barsha - $3,000.00

          2. Brijesh - $4,000.00 (not funded)

      5. Notes

        1. What is the exact flight cost of your current domestic artist

          1. ~$797 for two people

          2. NYC to Denver

          3. May be able to fly in from SF (which would be easier and more cost effective)

          4. Hotels for domestic performers?

            1. Barsha + band member = $587.20 (includes band)

              1. State per diem = $256.00

            2. Go through CU to get a deal

            3. Max stay for artists we fund is usually ~2 days

            4. State Per Diem for Apr is $128/day

          5. $3,000 speakers fee

        2. Decorations necessary to the event

          1. Cardboard

          2. Party banner (Nepal Night)

        3. Can apply to other funding boards at CU

      6. Discussion

        1. What do they put the most emphasis on

          1. More money for the singers (US singers are more expensive)

          2. Decorations are more important than food.

        2. We need proper documentation of why they are asking for a given amount of money (we cannot fund ballpark amounts)

      7. Motion to approve NSA’s budget appeal for their event “Nepal Night: Expedition to the Himalayas”.

        1. 10 - 0 - 0

      8. Line Item Budget Approval

        1. Breakdown

          1. Barsha hotel - $256.00 - $256.00

          2. Flight - $797.00 - $797.00

          3. Cardboard mountain - $60.00 - $60.00

          4. Party Banner - $27.98 -   $27.98

      9. Motion to approve $1,140.98 in additional funding for NSA’s event “Nepal Night: Expedition to the Himalayas”.

        1. 9 - 0 - 0

    2. Application Review

      1. Please disclose relationships with potential candidates (if applicable). 

        1. Cool idea for cultural dance workshop

        2. They have attended previous cultural events namely SASA’s Garba Night

        3. Motion to grant Apoorva Kanekal an interview.

          1. 8 - 2 - 0

        1. Seems very excited/enthusiastic about joining the Board

        2. Experience aligns well with CEB’s goals

        3. Motion to grant August Pomrenke an interview.

          1. 8 - 2  - 0

        1. Super involved in campus already, rushing a multicultural sorority

        2. Took time to fully answer questions, very detailed

        3. Lion dance idea was very cool

        4. Motion to grant Sydney Davidson an interview.

          1. 9 - 1 - 0

    3. SL

    4. Set up Q&A team meeting with DSB (Anuja, Maya, Allie, Cole, Taylor, Teagan)

  2. Old Business

    1. Third Funding Cycle

      1. Asian Studies Graduate Association “2022 CU Asian Studies Graduate Association (CUBASGA) Conference,” February 19th–20th, 2022, 10:00 AM to 4:00 PM via Zoom

        1. Taylor

        2. Updates:

          1. No updates! Excited to attend! 

        3. Attending:

          1. Anuja

      2. Middle Eastern Student Association, “Middle East Night,” February 19th, 2022, 6:00 PM to 9:00 PM in the Rec Center

        1. Teagan & Josh

        2. Updates:

          1. Sent a check-in email, they said they didn’t need anything from us right now. 

        3. Attending:

          1. Anuja

          2. Jemil

    2. Fourth Funding Cycle

      1. Volunteers Around the World “Culture Day,” March 7th, 2022 in ECCR 1B40

        1. Bailey & Aneesh

        2. Updates:

          1. Email sent. Waiting on reply

  1. Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 in Glenn Miller Ballroom

    1. Teagan & Cole

    2. Updates:

      1. They are having some issues with contracts, but not much we can help with. 

  1. Fifth Funding Cycle

    1. TEDxCU “Breaking Boundaries,” April 2nd, 2022, 6:00 PM to 10:00 PM in Macky Auditorium

      1. Josh

      2. Updates:

        1. Advertising / Funding meeting is done

        2. TEDxCU had question about survey

        3. Approve logos

        4. Approve posters 

    2. International Festival “IFest 2022,” April 10th, 2022, 3:00 PM to 7:00 PM in Glenn Miller Ballroom

      1. Anuja & Cole

      2. Updates:

        1. Funding meeting done, Kevin is requesting logos for advertising

    3. Graduate Musicology Society “Samba Workshop,” April 8th, 2022, 4:00 PM to 6:00 PM in Kittredge Central

      1. Bailey

      2. Updates:

        1. Originally scheduled meeting for tomorrow but GSM liaison is no longer available. Waiting for their response to confirm Wednesday or Friday meeting with Jamey. 

    4. VeRVE Collisionz “VeRVE Collisionz Competition,” April 23rd, 2022, 6:30 PM in Glenn Miller Ballroom

      1. Maya

      2. Updates:

        1. How will you be emphasizing/highlighting the cultural roots and history of hip-hop dance at your event?

            All of our choreography has been informed by recognized street dance styles, and with every new style introduced some history about the cultural significance and roots is presented to the team. Many of those on the team that teach choreography for the event attend regular classes on hip hop technique and history. In terms of the actual event, we will be providing written explanations of history and cultural roots in our program, and there will be verbal recognition of history and culture throughout the event. We also aim to promote diversity within our event through our guest teams and performers, something that is very important in the culture of hip hop and street dance.

  1. Waiting on schedules to meet with Jamey

 

  1. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th @ 4:00 PM to April 16th @ 6:00 PM, 2022, Norlin Quad and Zoom

    1. Aneesh & Inji

    2. Updates:

      1. Working  on finding a date to meet with Jamey and the club. Looking for a Thursday. 

  2. South Asian Student Association “SASA Show 2022,” April 16th, 2022, 6:00 PM to 10:00 PM, CU Recreation Center (Lower Court)

    1. Anuja & Jemil

    2. Updates:

      1. Finance meeting Friday the 18th, at 2:30 pm

  3. CU Breaking Club  “Rockers Rumble 14,” April 2nd, 2022, 10:00 AM to 10:00 PM, Muenzinger Psychology

    1. Teagan

    2. Updates:

      1. Had the funding meeting on last Thursday 

  4. Hillel “Israel Fest 2022,” April 7th, 2022, 3:00 PM to 7:00 PM, Farrand Field

    1. Allie

    2. Updates:

      1. No updates

  1. Officer Reports

    1. Advisor(s)

      1. Thanks to all those who have been at ticket sales!!!

      2. Send Alexis the Simu questions for review by tomorrow afternoon at the latest.

      3. Maya - send bio.

      4. Anuja - send me your availability for 1-1.

      5. Bailey - please send Erin your hours from last semester 

    2. Leg Council

      1. TBD

    3. CUSG Liaison 

      1. Absent

    4. Diversity Liaison

      1. Absent

    5. GPSG Liaison

      1. No updates

    6. Finance Board Liaison

      1. None

    7. Marketing Coordinator

      1. Waiting to finish AR marketing

      2. Working on merch

        1. Sweatshirts or shirt preference

      3. Presented at ambassadors meeting

        1. Go Allie! -Anuja

      4. Need to discuss retreat w/ Anuja, Alexis

    8. Speakers Coordinator

      1. Ticket Sales are strong!! 1188/1559!

      3. QR Code and Hashtag for Audience Q&A

      4. Please make sure to have the Simu Liu audience questions sheet out when ticketing!

      5. The Redoing of the CEB office: Me, Cole, Aneesh

      6. AR Moderator will be chosen Feb. 21

        1. Seeing as we need two moderators, I can set up a ranked choice voting link (if we get any more people)

        2. Interested:

          1. Cole

          2. Taylor

      7. PC vs. food event

        1. Food

          1. Sean Sherman

          2. J Kenji Lopez-Alt

        2. PC

          1. Omar Apollo

          2. Cuco

          3. Dominic Fike 

    9. Student Outreach Coordinator

      1. No updates 

    10. Assistant Speakers Coordinator

      1. Met with Veena to set up reception 

      2. What are the budgets for food/Decorations? 

        1. Was told for decorations and 450 for food 

        2. Can we combine budgets?

    11. Webmaster

      1. Currently locked out of editing access. Waiting for a response from OIT.

    12. Social Media Coordinator 

      1. Start planning marketing strategy with Allie for AR. 

      2. Will post more about SL tickets this week 

        1. #OneNightWithSimuLiu

    13. Secretary/Historian

      1. Got my SSN

      2. Any updates on getting hired?

        1. We will follow up with CUSG -- we were waiting on ratification letter and the international student addendum from Megen (CUSG Admin) 

          1. Thank You!

      3. Changed my postering building to the Muenzinger Complex (Had Fiske originally, but it is closed till Feb 17th)

    14. Chair

      1. No updates

  2. Adjourn

    1. Motion to adjourn the meeting

      1. 21:22:51

Off