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Meeting Minutes 9/23/19

  1. Call to Order    

       

  1. Roll Call

Present:  Julisa, Jessica, Debbie, Ryan, Josh, Helen, Mavjuda, Sandra, Chidera, Victoria, Anuja, Christina (Late), Skylar (Late)

Proxies:  Victoria (Skylar), Josh (Maya), Sandra (Monica)

Excused:  Monica, Jhossep

Absent:  

Birthdays: Chidera

 

  1. Fun Activity :) 

 

    1. - SIGN UP!!!!!!

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Moving CSSA funds:

      1. $69.32 from Operating Supplies (Costumes) to Gifts/Awards/Prizes (Freebies)

        1. Motion to approve $69.32 from Operating Supplies (Costumes) to Gifts/Awards/Prizes (Freebies)

          1. Motion fails 0-11-1

      2. $148.49 from Operating Supplies (Costumes) for Uhaul 

        1. Motion to approve $148.49 from Operating Supplies (Costumes) for Uhaul

          1. Motion passes 11-0-1

      3. $180 from either Operating Supplies (Costumes) or Food (UMC Catering) for the Environmental Center

        1. Motion to approve $180 from either Operating Supplies (Costumes) or Food (UMC Catering) for the Environmental Center

          1. Motion passes 11-0-1

      4. $43.10 from Operating Supplies (Costumes) for tent pegs

        1. Motion to approve $43.10 from Operating Supplies (Costumes) for tent pegs

          1. Motion passes 11-0-1

    2. Isra Event

      1. Was a direct attack of the Trump administration

      2. There was no bi-partisian appeal

        1. Discussion was not stimulated 

      3. Every speaker brings their own experiences

        1. Although it was targeted to the Trump administration, it was her perspective and we brought her here to hear about refugee crisis, not to be bipartisan

      4. When we originally were going to bring her, it was right after Trump initiated the travel ban, so maybe there was a connection through that

      5. Logistics: around 150 people, a pretty good number for smaller event, smooth operation

      6. Isra enjoyed her time, had a good experience

      7. Audience members said the event was very informative and that they enjoyed the event

    3. Latin Arts Society (changing programs)

      1. LAS got approval for weekly poster but changed their programs halfway through the week

        1. Whole program they had on Wed they didn’t even mention (toxic masculinity in LatinX community)

        2. Added 2 off campus events to that poster that we funded

        3. Made individual posters for each event and did not run it by us

        4. Send out a memo to them regarding approval for every poster being run by us

    4. CU Gaming (selling shirts)

      1. Jamey, Erin, and Christina meeting with group to talk about them selling shirts

      2. Send them an email as a reminder that they can’t sell things, have vendors, approving posters, etc.

    5. October Speaker Event Updates

      1. Date: 10/24/19

      2. Time: 7pm

      3. Location: Macky

      4. Reception Location: Koenig Alumni House

      5. Announcement Date: Thursday, September 26th

      6. Ticket Sales: September 30th-October 23rd (unless we sell out)

      7. Announce CEB?

        1. Option 1: Joe Neguse--Former CU Regent, currently in CO House

          1. Votes: 8

        2. Option 2: Scott Adler--Dean of the Grad School

          1. Vote: 1

      8. Projection?

        1. Yes

      9. Anyone interested in interviewing?

        1. Maya

        2. Anuja

        3. Mavjuda

      10. Anyone interested in Q&A Team?

        1. Chidera

        2. Skylar

        3. Ryan

        4. Sandra

    6. Webmaster

      1. Josh

 

  1. Old Business

    1. Second Funding Cycle

      1. Gender and Sexuality Alliance “GSA Dragshow” November 2, 8pm @ Lower Rec - Anuja and Maya

        1. Had no questions

        2. Budgetary Questions:

        3. Notes:

          1. Advertising - $200 - $200

          2. Services (Graphic Designer) - $100- $100

          3. Performers (Bella Couture-Le Cher) - $600- $600

          4. Security (CUPD) - $674.31- $674.31

          5. Facility Rental - $297.92- $297.92

          6. Audio/Visual Production (PC Equipment) - $2,560- $2,560

          7. Operating supplies (stage/chair rental) - $5,859.23- $5,859.23

          8. Parking - $40- $20

          9. Props and Costumes - $1,850- $1,850

          10.  Total: 12,161.46

        4. Motion to Approve for CEB Funding of $12,161.46 for Gender and Sexuality Alliance “GSA Dragshow”

          1. Motion passes 12-0-1

      2. Sikh Student Association “Sikh Week Fall 2019” November 11-15 - Julisa and Sandra

        2. Budgetary Questions:

        3. Notes:

          1. Advertising - $500 - $300

          2. Operating Supplies (Turbans) - $3,000 - $2,000

          3. Food - $4,015 - $2,409

          4. Operating Supplies (Tables and Chairs) - $500 - $0  

          5. Operating Supplies (Kirtan Instruments) - $800 - $300

          6. Operating Supplies (500 Headscarves) - $1,200 - $0

          7. Performers/Speakers (Bhai Sahib) - $700 - $700

          8. Security (CUPD) - $1,000 - $500

          9. Reservation Fee - $125 - $125

          10. Performers (DJ) - $2,500 - $2,500

          11.  Performers (Gurkawal Sidhu) - $6,500- $0

          12.  Performers (Karan Aujila) - $15,000- $0

          13.  Operating supplies (Decorations) - $500- $500

          14.  Operational costs (Lower Rec) - $177-$177

          15.  Total - $9,511

        4. Motion to Approve for CEB Funding of $9,511 for Sikh Student Association “Sikh Week Fall 2019”

          1. Motion passes 12-0-1

      3. Jewish Student Association “Eva Schloss, Ann Frank's Stepsister, Tells her Story” November 13, 7pm @ UMC Glenn Miller Ballroom - Helen and Josh

        2. Budgetary Questions:

        3. Notes:

          1. Advertising - $1,000 -$300 

          2. Airfare - $2,230 - $2,230

          3. Audio/Visual (UMC Ballroom) - $42- $42

          4. Facility Rental (Ballroom and Reception) - $754.49- 754.49

          5. Transportation (for speaker) - $120-120

          6. Guest Meals - $451.40- 451.40

          7. Hotel/Lodging - $372-$372

          8. Performers (Eva Schloss) - $8,000-$8,000

          9. Security (UMC Security) - $500- $384

          10.  Services (Web Design and Graphic Designer) - $350- $0

          11.  Total: $12,653.89

        4. Motion to Approve for CEB Funding of $12,653.89 for Jewish Student Association “Eva Schloss, Ann Frank's Stepsister, Tells her Story”

          1. Motion passes 11-0-2

      4. Middle Eastern Student Association “Middle East Night” November 15, 7pm @ Glenn Miller Ballroom -  Chidera and Victoria

        2. Budgetary Questions:

        3. Notes:

          1. Food - $4,000-$2,740

          2. Services (Photobooth) - $1,070 -$100

          3. Audio/Visual Production (PC Set up) - $1,000-$1,000

          4. Services (Henna) - $400-$200

          5. Advertising - $250-$250

          6. Performers (MC/Performer) - $10,000- $2,500

            1. Comedian - $2,500

            2. Syrian Rapper - $7,500

          7. Performers (Performers) - $500-$500

          8. Services (DJ) - $250-$250

          9. Services (Photographer) - $100-$0

          10.  Services (Glenn Miller Deposit/Set up) - $500- $500

          11.  Props and Costumes (Props/Decorations/Costumes) - $600 - $400

          12.  Gifts/Awards/Prizes - $100 - $0

          13.  Total: $8,440

        4. Motion to Approve for CEB Funding of $8,440 for Middle Eastern Student Association “Middle East Night”

          1. Motion 10-0-1

      5. Indian Student Association “Diwali Celebration” November 16, 5pm @ Lower Rec - Skylar and Jhossep

        2. Budgetary Questions:

        3. Notes:

          1. Food - $4,866.75- $4,260

          2. Facility Rental (Lower Rec) - 487.66 - $487.66

          3. Audio/Visual Production - $14,349 - $14,349

          4. Advertising - $500 - $250

          5. Props and Costumes (Costumes for student performers, props, and decorations) - $3,000 - $ 1,000

          6. Performers (DJ) - $3,000 - $2,000

          7. Security (CUPD) - $300 - $300

          8. Total: $22,646.66

        4. Motion to Approve for CEB Funding of $22,645.66 for Indian Student Association “Diwali Celebration”

          1. Motion passes 12-0-1

    2. First Funding Cycle

      1. Latin Arts Society “Mexican Independence Week” September 16-20 6:00 pm @ Business Field, Will Vill - Mavjuda and Sandra

        1. Advertising: 

          1. Saw a lot of posters around campus, there were issues at first making sure they had the correct poster, but after they fixed that, I saw them all over campus (at least for the ones we approved). 

          2. Also saw a lot of advertising on social media, specifically instagram. 

          3. Posters on campus were pretty good

        2. Content:

          1. Independence Celebration: 

            1. Taquero and Mariachi was super engaging and helping draw people into the event for even a little while.

            2. Food was super good and mariachi was great :).

          2. Piñata making:

            1. Walked past and saw a people trickling in towards the beginning of their event, everything looked set up, prepared and engaging as people came in. 

          3. Last two days were not CEB funded events, so no information for those. 

          4. A lot of people did not know the events were happening because of the last minute poster changes

        3. Logistics:

          1. Were engaging for people walking past for Farrand Field and maybe hadn’t considered going to event.

          2. Seemed like they brought up the survey for the Tuesday and Wednesday event more than Monday.

          3. Mostly students 

        4. Future:

          1. Having more of their events on campus, so there’s a bigger turn out.

          2. Adding more elements to some events (like maybe Mexican Independence Day) so they can engage more people to come learn about their culture. 

          3. Please make sure to stay in contact about any changes to event, even if it’s assumed it’s small

 

      1. Multicultural Greek Council “MGC Yard Show” September 27, 7pm @ UMC Center Ballroom  - Skylar and Monica

        1. Update:

          1. Monica: Skylar sent out the Survey on Friday.

            1. They will put surveys on handbills

 

        1. Who will be attending?

          1. Monica

          2. Victoria

          3. Skylar

          4. Chidera

          5. Sandra

 

      1. Muslim Student Association “MSA Showdown” October 19th, 10:30am @ the Rec - Julisa and Christina F.

        1. Update: No Updates

          1. Will send them a survey soon

 

      1. Society of Hispanic Professional Engineers “Salsa Night” October 10, 6pm @ Rec Multipurpose Room - Jhossep and Jessica

        1. Update: Still waiting on poster


 

  1. Officer Reports

 

    1. Advisor(s)

      1. DSCC Event Rescheduled: Thursday’s Cooking Class

      2. Please sign up for office hours

      3. Please remind your orgs you liaison to complete a post spending report after events

      4. Student Leadership Reception: tomorrow (9/24) at 6pm in GMB

      5. As always, if anyone needs anything please let me know. 

    2. Leg Council

      1. Please please apply for representative council!

    3. CUSG Liaison 

      1. Rep at Large position is open!! 

      2. Tell friends to apply!!!! The deadline has been extended

    4. Webmaster

      1. CONGRATS JOSH!!!!

    5. Social Media Coordinator 

      1. No updates  

    6. Student Outreach Coordinator

      1. Send out second funding hearing email

      2. Who has not taken the strengths survey yet?

      3. Print out your results for next meeting

    7. Speakers Coordinator

    8. Assistant Speakers Coordinator

      1. Please add questions

    9. Marketing Coordinator

      1. Department email assignments for JK will be emailed this week

      2.  

    10. Secretary/Historian

      1. Congratulations on a great event! (Isra Chaker)

      2. Please sign Chidera’s birthday card if you haven’t already :)

      3. People who still need to sign up for office hours:

        1. Helen

        2. Jhossep

  • Please get this done no later than Wednesday, September 25th. With more events from our orgs coming up, it is important to be accessible for any questions and one way to do this is to sign up for office hours. Thank you!

    1. Chair

      1. Thank you for a great event! You were all amazing!

      2. Meeting with Finance Board October 1st at 6:30 if you are interested in attending

      3. Meeting with the exec team

      4. Student Leaders Reception

      5. Rep for Leg

  2. Adjourn

    1. 8:48pm



 

 

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