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Feb. 22, 2021

Dear instructional faculty and advisors:

I am writing to announce a temporary modification of ÃÛÌÒ´«Ã½Æƽâ°æÏÂÔØ grade replacement policy to support student success during the pandemic. Normally, undergraduate students may invoke grade replacement for up to 10 credit hours of coursework, and graduate students may invoke grade replacement for up to six credit hours. Under this temporary modification, courses taken in spring 2020, summer 2020, fall 2020, spring 2021, and summer 2021 will be eligible for grade replacement in a subsequent term without counting toward the credit hour limit. Law and nondegree students are not eligible to use grade replacement. 

Lifting the credit limits on replacing grades earned in these terms recognizes that many of our students have had to cope with challenges to effective learning during the pandemic. These challenges may include adjusting to remote/online classes; home circumstances that may not be optimal for study and exams; and personal, social and financial stressors. Students who choose grade replacement can improve their GPA, while also improving their mastery of course material. With this temporary modification, students can make the choice for grade replacement without worrying that they will use up their eligible credits and restrict their later options.

All other provisions and deadlines of the grade replacement policy remain unchanged.  In order to invoke the grade replacement policy, a student must have received an eligible grade in a prior attempt of the course: C– or below for undergraduate students, and C+ or below for graduate students. Certain types of courses are excluded from grade replacement, and the repeated course must be taken for a letter grade, not pass/fail. 

Grade replacement must be invoked by the end of the tenth week of classes in the semester in which the course is being repeated. This semester, the deadline is
March 24 (prorated for shorter special session classes). 

For further information, see the Office of the Registrar webpage on grade replacement. The Office of the Registrar will reach out directly to those students whose grade replacement request was previously denied for these terms due to max credit limits being met, but who are newly eligible under this policy change.

Thank you for your ongoing support of our students and their academic success during this difficult time.

Sincerely,

Russ

Russ Moore, PhD
Provost and Executive Vice Chancellor for Academic Affairs